Your job of supervising student employees is an important one and Career Services is available to assist you with advice and training all along the way. Look for support from drafting your campus job descriptions to nominating your student employee for special recognition. We’re here to help!
Answers to most questions concerning the processes and expectations around student employees and their supervisors can be found in the Student Employment Program Handbook. For your convenience, the various forms needed to effectively carry out the tasks of recruiting, supervising, compensating and evaluating student employees are available in the Handbook and in JobHoundConnect. You can also find information about orientations, programs and training for supervisors and student employees by going to the Career Services Events/Activities Calendar page.
JobHoundConnect is a password protected job posting and referral system. As you create your profile, you may share information about your department and organization and include the important details of your position. You can return to JHC anytime to edit the description or other information. JHC allows registered students to search for and communicate with you and allows you to search for and communicate with them.
Whenever possible, students should attend one of the Student Employee Orientation sessions to learn about the University’s program and to complete the necessary federal and state forms that trigger the payroll process. Reminding them of the dates and instructing them to attend a session would be greatly appreciated. Click here to view the Student Employee Payroll Dates. Before the first payroll date, please ask your student employee/s if they have completed the I-9, (pdf) and State and Federal Tax forms, (pdf).
The Student Work Authorization Card, (pdf) is one of the final forms needed to process student payroll. This document informs the payroll office from which department or FWS organization to deduct student wages. One green Work Authorization Card should be completed for each office and/or organization in which a student is employed. The supervisor’s signature is required on the green Work Authorization Card and on the Student Bi-Weekly Timesheet, (pdf). Students may obtain all payroll forms from the Student Payroll Office, Esch 155, or from Career Services, Schwitzer Student Center 206.
Annually in April, the campus pauses for Hardworking Hounds Week to show appreciation for our student employees. During this week, the Student Employee of the Year (SEOTY) and nominees are recognized. The recognition committee receives nominations for SEOTY from a supervisor or a peer. Student employees may also nominate themselves. You may view the SEOTY Guidelines and Nomination Form, (pdf).
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